Job Details
Academic Advisor - TRiO SSS
2017-18-19
Classified
06/08/2018
07/09/2018
Opened until filled

ACADEMIC ADVISOR, TRiO SSS

FIRST REVIEW JULY 10, 2018 - OPEN UNTIL FILLED

$41,387 to $47,978 PER YEAR

$3,449 to $3,998 PER MONTH

12 MONTHS / 40 HOURS PER WEEK POSITION

 

Under the direction of the TRiO Director, provide academic advising and related services to students including orientation, registration assistance and monitoring progress; develop intervention strategies to enhance student retention and academic success; coordinate the daily operations of specific programs or initiatives; perform outreach activities at multiple school sites, in the community and at assigned college campuses.

  • Provide academic advising and related services to students including orientation, registration assistance and monitoring progress; develop intervention strategies to enhance student retention and academic success. Provide academic and career advising to program participants at multiple school sites and assigned college campuses in one-on-one and/or small group advising sessions; monitor and track student progress. Coordinate the recruitment and assessment of students to determine appropriate placement and needs for academic/program support; assist with analysis of individual student needs and situations to determine eligibility for various program grants and campus services; refer students to campus services and services off campus including tutors, advisors or counselors as required. Assist students with transcript and prerequisite evaluations, registration, transfer and career goals, orientation, course scheduling, education plans, distance advising, basic financial aid questions, graduation petitions, general education certification and other academic advising processes; provide assistance to students with articulation and curriculum. Process graduation petitions and assist with transcript evaluations.
  • Plan, organize and perform a variety of administrative and technical duties in support of the day-to-day operations of assigned program and coordination of component functions in the delivery of specialized services to students. Develop and maintain a variety of files and computerized databases; prepare reports, flyers, correspondence and other informational materials for assigned program. Answer telephone calls, technical questions and e-mails from students, instructors, counselors and/or parents.
  • Serve as primary advisor for students in the EOPS/CARE, SSS, Career/Technology education, Upward Bound or other programs as assigned; represent COS at related events; promote programs at COS events, local high schools, and college/career fairs as assigned. Prepare and conduct program specific orientation sessions and student workshops; perform outreach activities at multiple school sites, in the community and at assigned college campuses. Develop and monitor support programs and activities designed to facilitate the achievement of students’ educational goals including orientation, tutorial services, and extracurricular activities such as field trips to college campuses, personal enrichment workshops, cultural activities, honors banquet, and graduation reception.
  • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities. Perform research and data gathering to assess program and participant success; assist in preparing grant proposals and reports for review and approval of the Director; administer financial grants to students.
  • Assist in the recruitment, selection, training and evaluation of program staff, including high school teachers, tutors and summer residential staff; provide work direction and guidance to assigned student assistants; coordinate work schedules.
  • Coordinate with other departments on campus to assure that effective services are provided to program students; communicate with students, staff, parents, other departments, outside agencies and targeted schools to exchange information, resolve issues and coordinate activities.
  • Perform related duties as assigned.

Any combination equivalent to:
1. Bachelor’s Degree in a related field and

2. Two years of experience working with college students in an educational setting

  • Practices and principals of academic advising, career assessment, transfer requirements, development, and employment processes and resources.
  • Academic, vocational and career opportunities and services offered by a community college and university curriculum.
  • General functions, policies, rules and regulations of a community college.
  • Applicable Education laws, codes, regulations, policies and procedures including FERPA.
  • Needs and sensitivities of special and disadvantaged student populations.
  • Disabled and at-risk student capabilities and behaviors.
  • Student support services such as financial aid, counseling/advising, disabled student programs, transfer, career development/employment, testing, and tutoring.
  • California Community College matriculation processes and requirements.
  • California Master Plan for Higher Education and the role of the community college.
  • Transfer process and requirements for students enrolling in a four-year institution.
  • Principles of providing work direction and guidance to others.
  • Office management techniques and procedures.
  • Record-keeping and report preparation techniques.
  • Public speaking techniques.
  • Proper English usage, spelling, grammar and punctuation.
  • Modern office practices and procedures including filing and the operation of office equipment, computers and assigned software.
  • Interpersonal skills using tact, patience and courtesy.
  • Oral and written communication skills.
  • Effectively advise students who have different learning styles and differing levels of academic achievement.
  • Assist students with understanding community college policies, procedures and processes.
  • Analyze student needs and confer with school personnel to make determinations as to the appropriate placement and course of action.
  • Learn, understand and explain the meaning of assessment scores.
  • Articulate and apply the concept of “multiple measures” in recommending appropriate courses.
  • Interpret, apply and explain rules, regulations, procedures, precedents and policies related to the assigned program.
  • Investigate and analyze problems, evaluate alternatives and make recommendations.
  • Plan, organize, coordinate and perform work in a situation where numerous diverse demands are involved.
  • Work effectively with minority, disadvantaged students and students with disabilities.
  • Participate in related training, data collection and program evaluation functions.
  • Compile, assemble, maintain and disseminate a variety of resource and informational materials.
  • Prepare and deliver oral presentations.
  • Write reports, correspondence and informational materials.
  • Process and evaluate a variety of program applications, forms and documents.
  • Utilize reasoning to define problems, collect data, establish facts and draw valid conclusions.
  • Assist with research projects as requested.
  • Apply research results to program planning and advisement services, as appropriate.
  • Establish and maintain cooperative working relationships with others.
  • Communicate effectively both orally and in writing.
  • Operate a computer and assigned software.
• Professional Office environment
• Constant interruptions
• This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets
• Driving a vehicle to conduct work
LICENSES AND OTHER REQUIREMENTS
• Valid California driver’s license
Travel
• Occasional travel is expected for this position

Physical Demands
• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information
• Sitting or standing for extended periods of time
• Seeing to read a variety of materials
• Bending at the waist, kneeling or crouching to file materials
• Ability to occasionally lift office products and supplies, up to 20 pounds
Cover Letter, Resume, Unofficial Transcripts