Job Details
Associate Director, Fiscal Services
2017-18-16
Administrative Support/Management
06/08/2018
07/16/2018

ASSOCIATE DIRECTOR, FISCAL SERVICES

FIRST REVIEW EXTENDED JULY 16, 2018 - OPEN UNTIL FILLED

$4,721 to $6,327 PER MONTH

$56,655 to $75,923 PER YEAR

12 MONTHS / 40 HOURS PER WEEK EXEMPT POSITION

 

Under general direction and supervision of the Director of Fiscal Services, performs a variety of specialized, complex and highly responsible accounting, auditing and statistical functions requiring high levels of independent judgment and discretion. Performs functions related to oversight of day-to-day operations of Fiscal Services including supervision of staff, reconciling, preparing, maintaining and auditing financial information.  Work performed requires extensive knowledge of the budgeting, purchasing, accounts payable, accounts receivable, payroll and revenue processes and procedures applicable to areas of responsibility. Duties may involve performing the most technical and difficult tasks, requiring specialized or advanced skill in one or more areas of the work assigned. 

  • Review reconciliations for county-held accounts and various bank-held accounts; serve as liaison with county auditor and treasury offices. Prepare journal entries, make adjustments and closing entries; review trial balances and prepare statements and reports; reconcile open accounts receivable with the general ledger on a periodic basis. Transfer funds within accounts; monitor cash flow and cash availability; reconcile subsidiary ledgers with the general ledger. Review, investigate, and correct errors and inconsistencies in financial entries, transactions, documents and reports. Monitor and maintain budgets; prepares budget revenue transfers.
  • Prepare regular and special financial and statistical analyses, reports, statements and summaries involving a variety of programs, funds, grants, special projects funds and/or District funds depending on area of assignment. Advise and assist on appropriate expenditure requirements for funds and closely monitor to ensure that expenditures are coded correctly, are in compliance with contractual constraints, and that all appropriate reports, claims and financial statements are filed with funding agencies.
  • Collaborate with budget and grant managers, area directors and administrators to increase understanding of financial information relating to their areas of budgetary controls. Review and reconcile direct and matching expenditures and budget variances for all District and grant funded programs, coordinate year-end journalizing of all receivables and expenditures from granting agencies, and provide assistance to external auditors pertaining to the Current Restricted Fund and Single Audit requirements. Monitor and ensure that all required fiscal activities and documentation are in compliance with District and granting agency requirements and available for audit or review, including documentation of matching funds and service.
  • Supervise, train and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions. Plans, organizes, coordinates, and supervises all day-to-day transactional payment, disbursement, and cash-based District fiscal operations.
  • Participate in year-end closing activities; prepare and processes manual and computerized year-end reports and reconciliations; assist with the completion of reports and claims with funding agencies; prepare financial statements as necessary. Assist the Director with developing and preparing the annual preliminary budget for the Business Office; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
  • Assist in monitoring budgeting, accounting, and business services functions of the organization for financial effectiveness and operation efficiency. Analyze, prepare and implement financial and auditing controls and reporting procedures involving budgeting, allocating, receiving, disbursing, accounting and reporting of funds. Analyze accounting and reporting requirements of state, federal, or locally funded programs and establishes appropriate monitoring and auditing procedures and accounting methods; analyze and monitor assigned program(s) for conformance with budget and fiscal guidelines. Assist the Director of Fiscal Services with analyzing accounting data, preparing and coordinating the preparation and dissemination of financial statements and reports, for internal and external purposes; prepare and accumulate required documents for financial reports, audits and preliminary final budgets. Develops and/or assists in the development of policies, procedures, manuals and other informational material regarding transactional based fiscal operations; identifies areas for improvement and solutions for inefficiencies and procedure modifications. 
  • Prepare, maintain and apply the indirect cost rate proposal submitted to federal cognizant agent.
  • May serve on a variety of District committees as requested. Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information. When necessary, serves as a backup to the Director of Fiscal Services.
  • Perform related duties as assigned.

 

 

 

 

  1. Bachelor’s degree in accounting or related field from a regionally accredited college or university OR
  2. Associate’s degree from a regionally accredited college or university AND seven (7) years direct experience in financial accounting

DESIRED QUALIFICATIONS

  1. Experience in fund accounting and budget management
  2. Knowledge and experience with Banner software program
  3. Experience in financial and accounting practices
  4. CPA License
  • Federal, state and local laws affecting the accounting and financial systems of the District. 
  • Principles, practices, procedures and theories of accounting and analysis
  • Accounting codes, classification, and terminology; GAAP, GASB and Budget and Accounting Manual (BAM) principles and procedures
  • Banking and investment policies, regulations and practices
  • Research, statistical, and forecasting methods used in accounting analysis and management
  • Ability to interpret and apply District policies, rules, procedures and regulations, make sound educated decisions
  • Ability to prepare clear concise instructions, manuals, reports and accounting statements
  • Ability to effectively utilize computer equipment and software in the performance of duties
  • Ability to apply research, analytical and auditing techniques to resolve complex accounting problems
  • Ability to analyze accounting data and practices and apply pertinent laws, regulations, and principles
  • Ability to work independently on assigned projects
  • Ability to provide technical assistance to others
  • Ability to establish and maintain cooperative working relationships with those contacted in the course of work
  • Ability to train others in specialized accounting practices and procedures
  • Ability to work within and understand diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students
  • Ability to supervise staff

?

Benefits

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents.  

 

In addition, the District provides vacation, sick leave and paid holidays.  The employee participates in the Public Employee Retirement System through District and employee contributions.

Selection Process

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee.  At the discretion of the District, videoconference interviews (in lieu of an in-person initial interview) may be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications.  Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend a slate of finalists to the Superintendent/President for a final interview.

 

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment

Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States.  A pre-employment physical examination may be required.

 

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

 

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation.

 

College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

• Office environment
• Frequent interruptions
• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information
• Sitting or standing for extended periods of time
• Seeing to read a variety of materials
• Bending at the waist, kneeling or crouching to file materials
Cover Letter, Resume, Unofficial Transcripts