Job Details
Program Assistant, DSPS
2017-18-13
Classified
05/17/2018
06/07/2018
Opened until filled

PROGRAM ASSISTANT, DSPS

FIRST REVIEW JUNE 7, 2018 - OPEN UNTIL FILLED

$34,661 to $40,181 PER YEAR

$2,888 to $3,348 PER MONTH

12 MONTHS / 40 HOURS PER WEEK POSITION

**PENDING BOARD APPROVAL**

Under general direction and supervision of assigned administrator, performs a variety of duties and functions associated with the operational activities of the DSPS program.

  • Help with the daily office operations and perform student support services to meet the needs of the particular program, Disabled Students Programs and Services (DSPS).
  • Prioritize workload to ensure all tasks are completed in a timely manner.
  • Prepare monthly, semester, and annual reports. Assist in compiling and preparing data for the year-end reports (MIS reporting) as needed.
  • Assist in the preparation and submission of program plans and reviews.
  • Attend staff development and in-service training programs as appropriate.
  • Maintain confidential student files.
  • Exercises independent judgment and attends to routine administrative details not requiring the immediate attention of a supervisor.
  • Organizes and manages the activities of an assigned area to assure efficient and effective office operations and special events; coordinates communications; applying a high level of confidentiality, responsibility and independent judgment.
  • Screens office visitors and telephone callers; responds to sensitive questions, complaints and requests for information; acts as information source regarding college and department policies, procedures and requirements; uses independent judgment to solve problems; communicates information in person, by telephone or electronic mail.
  • Maintains a calendar of events to assure timely coordination of office activities and status of assigned projects; schedules and arranges meetings and appointments; coordinates activities with other areas or agencies; makes travel arrangements.
  • Prepares a wide variety of materials such as correspondence, reports, surveys, forms, charts, budget sheets, memoranda, and other materials according to established procedures, policies and standards (independently from oral or written instructions), maintaining confidentiality.
  • Reviews, creates, maintains and/or submits web page content for the department or area.
  • Sets up and maintains database files appropriate for the department. (i.e., contracts, mailing lists, course, schedule, etc.)
  • Designs and distributes invitations, brochures, ads, posters, newsletters, programs, class schedule, and other materials; assists with power point presentations.
  • Establishes and maintains filing systems including confidential files; establishes and maintains files for information, records and reports; maintains records related to specific area of assignment. Maintains archive of events---programs, brochures, newspaper articles, and other documents.
  • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students
  • DSPS Specific Duties
  • Helps maintain DSPS files and contact information; does necessary reporting (MIS), purging, audit preparations; priority registration and help maintain necessary student data related to graduation, persistence, completion, transfer.
  • Coordinate, proctor, and implement authorized test accommodations and other accommodations such as classroom chairs/adjustable desks to qualified students under the direction. 
  • Oversee and implement accommodations for note-taking to include but is not limited to: peer note-taking, Livescribe Pens, Scanning Pens, and digital recorders.
  • Check out equipment, maintain inventory, troubleshoot basic issues, and train students on use of pens and recorders.
  • Schedule and administer the college placement test (when applicable) for new and continuing students.
  • Maintain currency to college placement test and appropriate guidelines in regards to training, implementing, and reviewing assessments.
  • Provides specialized technical assistance and support to students.
  • Assists with intake and determination of eligibility of program participants; reports information and completes appropriate forms/reports in accordance with program guidelines; verify program participant units or GPA if necessary.
  • Prepares meeting materials for DSPS advisory committee, attends various meetings and serves as recording secretary taking and transcribing meeting minutes; also communicates with external and internal advisory committee members, through phone, mail and electronic mail as needed.
  1. Any combination of training and experience equivalent to the completion of approximately two years of college level coursework.
  • General functions, policies, rules and regulations of a community college
  • Proper office methods and business practices
  • Basic principles, methods and practices of accounting, spreadsheet and word-processing applications and interactive accounting applications
  • Computer and related software, including the current version of Windows, Microsoft Office suite, and website development/maintenance software
  • Mathematical computations
  • Perform technical and clerical functions with accuracy
  • Communicate effectively in written and oral form and use appropriate and correct English, spelling, grammar and punctuation
  • Work with students with special and diverse needs
  • Perform simple clerical tasks and operate standard office machines including computers
  • Perform mathematical calculations with speed and accuracy
  • Establish and maintain a variety of records and filing systems
  • Deal effectively with a wide variety of personalities and situations requiring diplomacy, tact, friendliness, poise, and firmness
  • Establish and maintain cooperative working relationships with faculty, staff, students, and others connected in the performance of duties
  • Work with or without supervision; demonstrate an understanding, patience and receptive attitude towards students
  • Communicate satisfactorily in both oral and written form and use appropriate and correct English, spelling, grammar, and punctuation

Benefits

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents.  

 

In addition, the District provides vacation, sick leave and paid holidays.  The employee participates in the Public Employee Retirement System through District and employee contributions.

Selection Process

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee.  At the discretion of the District, videoconference interviews (in lieu of an in-person initial interview) may be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications.  Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend a slate of finalists to the Superintendent/President for a final interview.

 

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment

Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States.  A pre-employment physical examination may be required.

 

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

 

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation.

 

College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

Indoor work environment, normal temperature
Preferred qualifications of an Associate Degree or higher; experience working in an educational setting; experience working with students from underrepresented groups.
Cover Letter, Resume, Unofficial Transcripts