Job Details
Office Assistant II, Californians For All Grant
Classified
Student Services
06/23/2022
07/11/2022
Opened until filled

OFFICE ASSISTANT II, CALIFORNIANS FOR ALL GRANT

FIRST REVIEW JULY 11, 2022 - OPEN UNTIL FILLED

$2,889 TO $3,449 PER MONTH

$34,667 TO $41,394 PER YEAR

12 MONTHS / 40 HOURS PER WEEK POSITION, MONDAY - FRIDAY

PRIMARY WORK LOCATION: WEED CAMPUS 

 

Under the direction of an assigned supervisor; perform a variety of diversified clerical and record-keeping duties in support of an assigned office or program; answer phones and greet and assist students, parents, staff and visitors.

 

  • Perform a variety of diversified clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials; organize and coordinate office activities and communications. Compile information and prepare and maintain a variety of records and reports related to assigned programs and activities; review and verify accuracy and completeness of various documents; establish and maintain filing systems; verify and process forms and applications as needed. Type letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments. Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate. Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the general public related to office, department or program activities, policies and procedures.

  • Input data into an assigned computer system; maintain automated records; generate computerized lists and reports as requested; review input and output data for accuracy. Train and provide work direction to student assistants. Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed. Assist with department planning and program review. Operate a variety of office equipment including a calculator, copier, fax machine, telephone, computer and assigned software. Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.

  • Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies. Schedule and arrange appointments, conferences and meetings as directed; maintain calendars; make travel arrangements as assigned.

  • Process purchase orders, payment vouchers and invoices as assigned; monitor office expenditures and budget; maintain auditable records and track accounts payable. Prepare and process confidential information. Maintain and update department website, as directed.

  • Perform relatable duties as assigned.

Any combination equivalent to:

  1. Graduation from high school

  2. Two years general clerical experience.

KNOWLEDGE AND SKILLS

  • Modern office administration, practices, procedures and equipment.

  • Applicable Education laws, codes, regulations, policies and procedures including FERPA.

  • Mail sorting and receiving.

  • Needs and sensitivities of special and disadvantaged student populations.

  • Budgeting practices, codes and procedures.

  • Policies and objectives of assigned programs and activities.

  • Record-keeping and report preparation techniques.

  • Telephone techniques and etiquette.

  • Correct English usage, grammar, spelling, punctuation and vocabulary.

  • Operation of a computer and assigned software.

  • Oral and written communication skills.

  • Interpersonal skills using tact, patience and courtesy.

  • Basic math.

  • Perform a variety of diversified clerical and record-keeping duties in support of an assigned office or program.

  • Answer telephones and greet the public courteously.

  • Learn, interpret, apply and explain applicable laws, codes, rules and regulations.

  • Assure compliance with variety of complex government regulations.

  • Receive, sort and distribute incoming and outgoing mail.

  • Maintain records and prepare reports.

  • Establish and maintain filing systems.

  • Train and provide work direction to student assistants.

  • Organize and assure smooth and efficient office operations.

  • Type or input data at an acceptable rate of speed.

  • Operate a variety of office equipment including a computer and assigned software.

  • Understand and follow oral and written directions.

  • Establish and maintain cooperative and effective working relationships with others.

  • Communicate effectively both orally and in writing.

  • Complete work with many interruptions.

  • Meet schedules and timelines.

  • Add, subtract, multiply and divide quickly and accurately.

  • Develop and maintain confidential records.

  • Analyze situations accurately and adopt an effective course of action.

 

LICENSES AND OTHER REQUIREMENTS

  • Valid California driver’s license

  • Regular Attendance

 

WORKING CONDITIONS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment

  • Office environment.

  • Driving a vehicle to conduct work.

Travel

  • Occasional travel is expected for this position

Physical Demands

  • Hearing and speaking to exchange information and make presentations.

  • Dexterity of hands and fingers to operate a computer keyboard.

  • Seeing to read a variety of materials.

  • Sitting for extended periods of time

 

Benefits:

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays. The employee participates in CalPERS through District and employee contributions.

 

Selection Process:

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Videoconference interviews (in lieu of an in-person initial interview) will be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview. The Search Committee will recommend finalists to the Superintendent/President for a final interview.

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

Conditions of Employment:

Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States. A pre-employment physical examination may be required.

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

Environment
• Professional Office environment.
• Constant interruptions.
Travel
• Occasional travel is expected for this position

Physical Demands
• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information in person and on the telephone.
• Sitting or standing for extended periods of time.
• Reaching overhead and above shoulders to retrieve supplies.
• Lifting or carrying light objects.
• Seeing to read a variety of materials.
• Bending at the waist, kneeling or crouching to file materials
Cover Letter, Resume