Job Details
Human Resources Analyst III
Administrative Support/Management
Human Resources
05/08/2020
05/26/2020
Opened until filled

HUMAN RESOURCES ANALYST III

(2 FULL-TIME POSITIONS)

FIRST REVIEW MAY 26, 2020 - OPEN UNTIL FILLED

$4,119 TO $4,918 PER MONTH

12 MONTHS / 40 HOURS PER WEEK POSITIONS

Under the general direction of the Vice President of Administrative Services, incumbent will perform a variety of specialized, complex and highly responsible human resources duties including but not limited to: advertise and recruit for vacant positions; onboard new employees; creation and maintenance of job descriptions; perform job and salary analysis; coordinate compensation studies; assist with the implementation and reporting of the District’s Equal Employment Opportunity (EEO) Plan; process employee end of assignment; support District’s labor relations teams; assist and present employee training and professional development;  coordinate employee evaluations; use HRIS system for employee intake, position management and pay and leave administration; and assist with other legal and compliance issues; exercise frequent independent judgment and discretion for the control and release of sensitive information; maintain current knowledge of and assure compliance with laws, rules and regulations related to human resources area.

  • Provide information and answer inquiries regarding vacant positions, application status, minimum qualifications and status of recruitments.

 

  • Develop, maintain, implement and oversee employee recruitment, including advertise positions, post job announcements, screen for minimum qualifications, schedule and facilitate interviews, assist screening committees to develop screening criteria and evaluation instruments; assist with development and delivery of training for screening committees; communicate with (both in writing or orally) or direct communications with candidates, potential candidates, and unsuccessful candidates; and create and maintain accurate records of the hiring process.  

 

  • Review faculty applications to ensure all proper documents are received; analyze a variety of forms and applications in order to complete input of minimum qualification on certification forms and process completed documents.

 

  • Prepare letters for offer of employment, salary placement, and classification of employee.

 

  • Assist with coordination, preparation and presentations of new employee orientation and on-boarding activities.

 

  • Prepare, review, modify and post job descriptions.

 

  • Perform job and salary analysis and coordinate compensation and salary studies.

 

  • Process employee re-assignments, transfers and separations, and end of assignment processing, providing feedback to administration, managers, and employees.

 

  • Assist in development and maintenance the District’s EEO Plan and programs pertaining to HR.

 

  • Train EEO monitors, employees, screening committees, and Board of Trustees regarding EEO regulations and implementation of EEO Plan.

 

  • Coordinate annual and probationary employee evaluation processes.

 

  • Coordinate and follow-up on employee ergonomic evaluations. 

 

  • Coordinate, disseminate, and track completion of mandatory and recommended employee training and professional development.

 

  • Handle routine employee relations issues.

 

  • Review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations.  Process and analyze a variety of forms and applications.

 

  • Maintain current knowledge of and assure compliance with laws, rules and regulations related to human resources activities.

 

  • Research, interpret and apply, and monitor compliance with various regulations and policies and procedures including but not limited to Title V, Education Code, EEOC, Americans with Disabilities Act, Family Employment and Housing Act (FEHA).

 

  • Meet and consult with employees, supervisors, administrators and outside agencies regarding human resources policies, procedures, laws, codes, rules, regulations and the administration of classified and academic human resources programs.

 

  • Research, compile, verify and provide information for reports, contracts, special projects, collective bargaining, Board meetings and other human resources related functions. 

 

  • Independently prepare, from oral or written instructions, written correspondence, meeting and training materials and a variety of other materials such as reports, surveys, forms, charts, spreadsheets, and other materials according to established procedures, policies and standards.

 

  • Take and transcribe minutes for collective bargaining and other council or committee meetings.

 

  • Input, review, and approve a variety of data into HRIS system for employee demographics, position and job management, and process, review and/or approve timesheets and leave reporting. 

 

  • Establish and maintain automated records and database files; initiate queries, develop spreadsheets, manipulate data and generate various computerized lists and reports as requested; assure accuracy of input and output data.

 

  • Establish and maintain filing systems including confidential and legally required files including but not limited to collective bargaining, contracts, budget, human resources actions, employee personnel files and records, reports related to employee training, evaluations and payroll.   Maintain archive of events, programs, brochures, historical documentation, and other documents.

 

  • Coordinate and implement employee events that fall under the purview of Human Resources (for example – Retirement Celebration, Classified Employee Day, etc.)

 

  • Review, create, maintain and/or submit web page content for the department; generate and format photographs for publications.

 

  • Coordinate and oversee specialized functions or projects.

 

  • Serve as back up to receive, screen and route phone calls and visitors; take, retrieve and relay messages or provide needed information or direct to appropriate department; serve as back up to receive, sort and distribute mail.

 

  • Train and provide work direction and guidance to student assistants as required; coordinate the work of others in a lead capacity.

 

  • Attend and participate in a variety of meetings and participate in professional development activities as assigned.

Any combination of education and experience equivalent to:

  1. Associate’s degree in human resources management or related field; or
  2. Two (2) years of increasingly responsible human resources-related experience.

 

DESIRED QUALIFICATIONS

  1. A Bachelor’s degree in human resources management or related field.
  2. Previous work experience in human resources in a higher education setting.
  3. Knowledge of and/or experience with, Banner and Hire Touch.

KNOWLEDGE AND SKILLS

  • Human resources policies and procedures specifically in the areas of: recruitment, employment practices, training, salary and position administration, basic employee relations, job analysis, and classification and compensation.
  • Current laws, codes, regulations and rules, and policies and procedures relating to human resources including but not limited to Education Code, Labor Code, Government Code, and Title 5.
  • Report writing preparation and research methods.
  • Maintain confidentiality of sensitive and privileged information.
  • Compose correspondence and written materials independently.
  • Analyze situations accurately and adopt an effective course of action and their implications.
  • Proficient in communicating clearly and effectively, verbally and in writing, and in integrating information in the completion of assignments. 
  • Ability to handle difficult or volatile situations/individuals effectively.
  • Organization and problem solving skills and ability to handle high volume of work with accuracy and attention to detail with high level of efficiency while completing multiple tasks simultaneously and adjusting to varying assignments and workloads.
  • Proficiency in Microsoft Word, Excel and the other Microsoft Office Suite programs.  Experience with Human Resources Information Systems (Banner) and applicant tracking software (HireTouch).
  • Establish and maintain cooperative and effective working relationships with others.

 

LICENSES AND OTHER REQUIREMENTS

  • Valid California driver’s license
  • Regular Attendance

 

WORKING CONDITIONS

Environment

  • Office environment
  • Constant interruptions
  • Driving a vehicle to conduct work 

 

Travel

  • Occasional travel is expected for this position

 

Physical Demands

  • Dexterity of hands and fingers to operate a computer keyboard
  • Hearing and speaking to exchange information
  • Sitting or standing for extended periods of time
  • Seeing to read a variety of materials
  • Bending at the waist, kneeling or crouching to file materials
  • Ability to occasionally lift office products and supplies, up to 20 pounds

 

Benefits:

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays.  The employee participates in CalPERS through District and employee contributions.

 

Selection Process:

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Videoconference interviews (in lieu of an in-person initial interview) will be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend finalists to the Superintendent/President for a final interview.

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment:

Employees must satisfy all of the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing and verification of their legal right to work in the United States. A pre-employment physical examination may be required.

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

 

Cover Letter, Discharge or Resignation Explanation, Resume, Unofficial Transcripts