Job Details
Coordinator, Nursing
Classified
02/25/2020
03/17/2020

COORDINATOR, NURSING

FIRST REVIEW MARCH 17, 2020 - OPEN UNTIL FILLED

$3,449 TO $4,119 PER MONTH

$41,394 TO $49,427 PER YEAR

12 MONTHS / 40 HOURS PER WEEK POSITION

WORK LOCATION:  YREKA CAMPUS

Under the direction of the Director of Nursing, performs a variety of specialized, complex and highly responsible duties related to the day-to-day functions of the Nursing Department. Responsibilities include supporting three highly regulated specialty programs that deal with government regulations, grant funding, and clinical facility contracts. Support adherence to program and student requirements, budget monitoring, grant reporting, clinical facilities contract renewals, ordering and receiving of materials/supplies, and support student success.

Student Support 

  • Assist with planning the application process for all programs, setting admission test dates and application deadlines. Verify compliance with academic, program and clinical facility requirements.  Ensure documentation is collected and sent to each clinical facility representative as required by their clinical contract. Contact prospective students, plan student orientations and schedule pinning ceremonies. Work with instructors and students as needed to promote student success.

Program Support

  • Compile, prepare and submit required paperwork for faculty, program, and clinical site approvals with three state regulatory boards. Prepare clinical site contracts and ensure appropriate documentation for each contract remains compliant. Work with faculty to match daily schedule with student rotation schedule and faculty load. Verify adjunct hours and process timesheets. Work with clinical sites to remain compliant. Update and print student/faculty handbooks.

Office Support

  • Collect, compile and process data for all state required annual reports. (TEAS Validation, BRN Annual School Survey, BVNPT Annual Report & SB -1348) Enter pre-requisite permits in Banner for students to register. Prepare Student Candidate Rosters and other licensure documents for submission to nursing boards. Maintain currency of all contracts with clinical facilities. Explain the programs and application processes to prospective new students and the public, in person or on phone. Maintain student and program files. Create ID badges for all students and instructors. Coordinate textbook orders with COS bookstore. Set up assessment testing and proctor as needed. Conduct campus and program tours. Maintain departmental webpages. Coordinating and attending college/job fairs to promote programs. 

Budget

  • Assist Director with development of annual and grant budgets.  Monitor expenditures to comply with budget plans. Maintain compliance with grant parameters.  Submit quarterly grant data reports and narratives of expenditures. Plan expenditures to meet the needs of each program. Generate purchase requests and process payment of invoices.  Compile and process instructor requests for purchases of supplies for classes and labs.

Other

  • Work with other college departments including but not limited to Administrative Services, Business Services, HR, Yreka Campus, DSPS, EOPS, Counseling, Maintenance, & IT.
  • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college student. Perform other duties as necessary.
  • Associate Degree from a regionally accredited institution or an equivalent of two years of education and clerical experience.

Desired Qualifications:

  • Associate Degree and two years of increasing office experience including AP/AR. Proficient with the foundation of office work while learning the specialized Nursing department knowledge needed.
  • Knowledge of the California Nursing Practice Act and the Vocational Nursing code of regulations. 
  • Knowledge of the California Code of Regulations for Nursing Assistants.  
  • Knowledge of program requirements for student applications and college mission/policies/procedures.
  • The ability to use Microsoft Office Suite .
  • The ability to keep all programs in compliance with their regulating board.
  • The ability to work independently and plan ahead.
  • The ability to create spreadsheets and documents for data storage.
  • The ability to plan events (fairs, ceremonies, orientations, meetings).
  • The ability to keep the Director informed of budget status, create and submit applicable documents to the Business Office for purchasing.
  • Order supplies needed for classes and labs in a timely manner.
  • Review and assess applications for completeness.
  • Explain decisions, policies and procedures clearly, including the thought process used for the decision.
  • Maintain files of program, student, and faculty documentation.
  • Operate office equipment.

Environment:

  • Professional Office environment
  • Constant interruptions
  • This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets
  • Driving a vehicle to conduct work

Travel:

  • Occasional travel is expected for this position

Physical Demands:

  • Dexterity of hands and fingers to operate a computer keyboard
  • Hearing and speaking to exchange information
  • Sitting or standing for extended periods of time
  • Seeing to read a variety of materials
  • Bending at the waist, kneeling or crouching to file materials
  • Ability to occasionally lift office products and supplies, up to 20 pounds

Benefits:

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays.  The employee participates in CalPERS through District and employee contributions.

 

Selection Process:

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Videoconference interviews (in lieu of an in-person initial interview) will be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend finalists to the Superintendent/President for a final interview.

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment:

Employees must satisfy all of the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing and verification of their legal right to work in the United States. A pre-employment physical examination may be required.

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

 

Cover Letter, Discharge or Resignation Explanation, Resume, Unofficial Transcripts