Job Details
Director, Financial Aid
Administrative Support/Management
12/20/2019
01/20/2020
Opened until filled

DIRECTOR, FINANCIAL AID

FIRST REVIEW JANUARY 20, 2020 - OPEN UNTIL FILLED

$5,465 TO $6,722 PER MONTH

$65,585 TO $80,661 PER YEAR

12 MONTHS / 40 HOURS PER WEEK POSITION

 

Under direction of the Vice President of Student Services, plan, organize and supervise the daily operations of the Financial Aid Office, including scholarship and veteran’s programs; to conduct outreach and training regarding financial aid; to prepare and maintain the unit budget; to prepare and maintain a variety of reports and records; to participate in the determination and awarding of financial aid; and to perform related duties as assigned. Develops comprehensive policies and procedures covering federal, state and institutional financial aid programs.

  • Organizes, coordinates, directs, and supervises the staff, activities and operations of the Financial Aid Office. Trains and evaluates financial aid staff.
  • Develops and maintains comprehensive policies and procedures manual in accordance with federal regulations and departmental and college policy. Develops and administers a system of quality control to ensure compliance with federal and state regulations and to minimize financial liability
  • Manages federal and state grant programs including maintaining awareness of changes in federal/state regulations which govern these programs. Implementing new procedures as needed. Serves as liaison with the state and federal offices to manage funding processes.
  • Manages daily operations of department. Develops and maintains master calendar for the department. Plans, organizes and implements work projects. Facilitates communications about departmental activities, events, deadlines and timelines.
  • Develops and updates communications used to convey and describe financial aid programs and services in accordance with federal consumer information laws, including publications and forms.
  • Evaluates student need; conducts follow-up studies on program effectiveness.
  • Prepares federal, state and district financial aid reports.
  • Analyzes and verifies student eligibility for financial aid programs; monitors student academic progress for continued aid eligibility; prepares and processes awards to eligible students; reviews student appeals/special circumstances.
  • Plans financial aid disbursement schedules; prepares and processes payment rosters.
  • Plans, prepares, and administers annual budget for the operation of the Financial Aid Office.
  • Oversees and manages certification process for Veteran's benefits.
  • Supervises maintenance and retention of confidential student files. Draws down all electronic student aid records, processes corrections, reports potential Pell recipients, reports Pell actual disbursements
  • Maintains records for the authorization, disbursement, and reconciliation of all the federal, state and local student aid program funds.
  • Prepares and disseminates information about the college’s financial aid programs through development of written materials and oral presentations.
  • Coordinates provision of services with local agencies. Identifies computer application needs of department and coordinates with Technology Services in program improvements.
  • Develops and recommends the College’s policies and procedures for an effective financial aid program, including establishing criteria for packaging awards, identifying efficiencies, and correcting problems.
  • Performs related duties as assigned.
     
  1. Bachelor’s degree from a regionally accredited institution in accounting or a related field.
  2. At least three (3) years’ experience in financial aid.

Desired Qualifications:

  1. Management/supervisory experience.
  2. Experience with Banner or other integrated software.
  3. Experience with the oversight of federal and state aid programs.
  4. Master’s degree from a regionally accredited institution.

Knowledge and Skills:

  • Principles and practices of financial aid.
  • Laws, policies, rules and regulations pertaining to various federal student aid programs.
  • College policies and procedures.
  • Federal tax forms.
  • Standard office operating procedures and office equipment.
  • PC and related software.
  • Provide technical leadership in financial aid.
  • Communicate effectively with students, staff, and the public using tact and courtesy in sometimes confrontational or strained situations. Operate a PC and related software.
  • Maintain effective working relationships with other people.
  • Interpret laws, rules and regulations pertaining to financial aid grants, loans and scholarships.
  • Interpret student transcripts, federal tax forms and requests for information from various agencies.
  • Supervise office staff.
  • Develop and monitor budgets.
  • Plan, organize and prioritize work in order to meet schedules and timelines.

 

Benefits:

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays.  The employee participates in CalPERS through District and employee contributions.

 

Selection Process:

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Videoconference interviews (in lieu of an in-person initial interview) will be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend finalists to the Superintendent/President for a final interview.

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment:

Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States. A pre-employment physical examination may be required.

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

 

Cover Letter, Resume, Unofficial Transcripts