Job Details
Program Assistant, Nursing
Classified
12/11/2019
01/21/2020

PROGRAM ASSISTANT, NURSING

FIRST REVIEW EXTENDED JANUARY 21, 2020 - OPEN UNTIL FILLED

$17.17 TO $20.50 PER HOUR

12 MONTHS / 28 HOURS PER WEEK POSITION

 

Under general supervision of the Director of Nursing, performs a wide variety of specialized program support services to assist students. Performs other duties directly related to this job description. The duties performed by the Program Assistant, Nursing require the Program Assistant to perform a variety of duties and functions specific to pre-licensure nursing education and associated with the compliance to healthcare agencies, state nursing boards and operational student focused requirements of the Nursing program.

  • Serve as the first program contact by phone, email and walk-in for the public and potential applicants.  Answer a variety of questions related to both college enrollment and nursing program processes. Help determine eligibility for all nursing programs.
  • Coordinate and perform a wide variety of clerical and typing work related to assigned specialized functions. Compose original letters and prepare correspondence as needed, make meeting arrangements; answer phone; maintain files and distribute mail. Enforce protection of confidential files.  Operate various office machines and equipment, including computers; oversee and train student assistants.
  • Schedule and coordinate application procedures including coordination for setting application dates, assessment testing, receipt of new applications, orientations, and notifying students. Coordinate with DSPS office for students requiring accommodations. Process applications to check for completion. 
  • Set up and maintain a database of confidential student files. Check all paperwork to ensure compliance with the needs of Nursing Program clinical partners, including background checks, immunization records and other hospital requirements. 
  • Assist in compiling and preparing data for the year-end reports for program, college and nursing boards as needed. Assist in the preparation of program plans and reviews. Attend staff meetings. Support nursing program faculty as needed including management of information to distribute to students and clinical instructors. 
  • Design and distribute invitations, brochures, ads, posters, newsletters and graduation programs. Set up and attend college and job fairs. Organize and plan pinning ceremonies. 
  • Prepare meeting materials for Nursing Program Advisory Council and serve as recording secretary, taking and transcribing meeting minutes. Communicate with external and internal Advisory Council members, by phone, mail, and email as needed.
  • Assist with budget planning, purchasing, requesting quotes from vendors, and monitoring budget.
  • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students.
  • Related duties as assigned.
  1. Any combination of training and experience equivalent to the completion of approximately two years of college level course work.

 

Desired Qualifications:

  1. One year of increasingly responsible office experience.

Knowledge and Skills:

  • Knowledge of general functions, policies, rules and regulations of a community college.
  • Knowledge of proper office methods and practices including filing systems, receptionist and telephone techniques, letter and report writing.
  • Knowledge of computers, word processing, database, and spreadsheet software.
  • Ability to understand and independently carry out oral and written instructions use appropriate and correct English, spelling, grammar and punctuation.
  • Ability to learn and successfully apply office policies, procedures, rules and regulations.
  • Ability to perform arithmetical calculations with speed and accuracy.
  • Ability to type accurately.
  • Ability to operate modern office technological equipment.

 

 

Selection Process:

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Videoconference interviews (in lieu of an in-person initial interview) will be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend finalists to the Superintendent/President for a final interview.

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment:

Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States.  A pre-employment physical examination may be required.

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

Cover Letter, Resume, Unofficial Transcripts