Job Details
Student Equity Specialist
Classified
07/17/2019
08/14/2019
Opened until filled

STUDENT EQUITY SPECIALIST

FIRST REVIEW AUGUST 14, 2019 - OPEN UNTIL FILLED

$3,553 TO $4,242 PER MONTH

$42,636 TO $50,909 PER YEAR

12 MONTHS / 40 HOURS PER WEEK POSITION

Under the direction of the Vice President of Student Services/Student Equity Plan Coordinator, coordinate and implement the Equity Plan services using a case management approach. Student Equity Specialist will focus primarily on outreach to Student Equity cohort populations as defined by the plan; financial aid and College application processes, registration assistance, monitoring progress and developing intervention strategies to enhance student retention and academic success. Will work in other campus locations and perform outreach activities in the community and at local schools to provide specialized information, assistance and advice to students regarding college programs and services. Performs other duties directly related to this job description. This is a categorical funded position and continuation of the position will depend upon funding.

  • Independently respond to requests for information and assist students, family, staff and others about the Student Equity program and questions requiring special knowledge and interpretation of policies, procedures, and regulations; handle requests for services in accordance with matriculation requirements and established college policies, procedures and regulations.
  • Serve as a technical resource to students and others regarding student records and financial aid. Respond to inquiries and provide technical information and direction regarding related guidelines, requirements, processes, data, events, time lines, rules, regulations, policies and procedures.
  • Meet with individual students or student groups; prepare and deliver oral presentations regarding support services and guidelines provided by the college as well as other community resources; coordinate student’s campus visits, arrange and assist students with preparing for assessment  tests and orientations; compile, assemble and distribute a variety of informational materials.
  • Assist students with completion of various application forms, including but not limited to: EOPS/CARE, supplemental applications, transfer applications, employment applications, and financial aid applications.
  • Organize and participate in program activities, including community relations and recruitment, registration, campus tours, workshops, and programs' orientation.
  • Monitor and follow up on student progress in meeting SSSP and academic requirements; identify and notify students of deficiencies; assist students in resolving academic and registration eligibility problems; process and evaluate student requests for component waivers. Coordinate probation/disqualification intervention strategies and referrals to academic support services.
  • Receive, prepare, review and maintain a variety of files and student and other records related to program services and activities in assigned computer systems; track student progress and monitor ongoing academic eligibility; assist administrator in compiling information and preparing comprehensive reports for State agencies.
  • Prepare and maintain a variety of statistical data and reports related to students, student equity and assigned activities.
  • Perform complex and technical duties and make independent decisions involving the evaluation of student applications, records and transcripts; compile support programs eligibility information.
  • Coordinate and participate in various student equity office functions including but not limited to:  communicate with College personnel, students and various outside agencies to exchange information and resolve issues or concerns, initiate, receive and route telephone calls; greet and assist visitors; prepare, and distribute a variety of documents such as letters, lists, forms, instructions, informational materials, and flyers .
  • Train and provide work direction and guidance to designated student assistants as required; assign duties and review work for accuracy, completeness and compliance with established guidelines and procedures.
  • Assist in preparation of student equity budgets and related expenditures to ensure spending does not exceed established limitations as required; initiate and process budget and expenditure transfers as directed; prepare and process purchase orders.
  • Establish and maintain cooperative working relationships with students, staff, and faculty as well as other organizations contacted during the course of work to ensure effective implementation of programs and services.
  • Attend and participate in the campus Student Equity Committee or other committees as assigned.
  • Perform related duties as assigned.
  • Bachelor’s degree in a related field from an accredited college or university
  • Experience in student services, outreach or related fields
  • Experience with Microsoft office suite and web searches
  • Experience working with diverse populations

Preferred Qualifications:

  • Experience working in educational setting in student recruitment and retention area
  • Experience coordinating student activities
  • Experience using Excel to preparing spreadsheets, using formulas and making graphs

Knowledge of:

  • Methods, practices, terminology, guidelines and procedures used in the college's SE process.
  • Computerized student information systems and related software applications.
  • Pertinent federal, state, and local laws and regulations concerning programs and services. College and community resources available to students.
  • General principles, practices, procedures and techniques involved in the processing, preparation, verification, record-keeping and reporting of statistical data.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Operation of a computer and assigned software.
  • Oral and written communication skills.
  • Record-keeping and filing techniques.
  • Modern office practices, procedures and equipment.
  • Business letter and report writing, editing and proofreading.
  • Methods of collecting and organizing data and information.

Ability to:

  • Perform a variety of technical duties in support of SE requirements and services.
  • Monitor and follow up on student progress in meeting SSSP and college requirements.
  • Assess students' needs and provide appropriate referrals
  • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.
  • Work independently and effectively with minimal supervision.
  • Plan and organize work to meet schedules and changing deadlines.
  • Learn, interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
  • Compose and prepare correspondence and memoranda.
  • Use a variety of software for word processing, data management, reporting, messaging, and electronic media. Adapt to and learn new technology.
  • Organize and participate in student orientations, workshops, and other informational and motivational activities.
  • Train, schedule, and oversee the work of student assistants and other staff.
  • Communicate effectively both orally and in writing.
  • Establish and maintain cooperative and effective working relationships with others.
  • Protect the confidentiality of student educational records in accordance with the Family Educational Rights and Privacy Act (FERPA), California law and college policies.
  • Demonstrate and foster acceptance and respect for individual differences.
  • Build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service.

Benefits:

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays.  The employee participates in CalPERS through District and employee contributions.

 

Selection Process:

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Videoconference interviews (in lieu of an in-person initial interview) will be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications.  Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend finalists to the Superintendent/President for a final interview.

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment:

Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States.  A pre-employment physical examination may be required.

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

Office environment.
Evening or variable hours
May work some weekends
Will need to drive a vehicle to conduct work periodically
Cover Letter, Resume, Unofficial Transcripts