Job Details
Office Assistant II, Counseling
Classified
12/18/2018
01/14/2019

OFFICE ASSISTANT II, COUNSELING

FIRST REVIEW JANUARY 14, 2019 - OPEN UNTIL FILLED

$34,667 to $41,394 PER YEAR

$2,889 to $3,449 PER MONTH

12 MONTHS / 40 HOURS PER WEEK POSITION

*Job Description Pending Board Approval*

Under the direction of the Associate Dean of Student Services (Counseling and Student Support Programs), perform a variety of receptionist, clerical, and record-keeping duties in support of the Counseling Services office and Student Support programs office.  These include but are not limited to: answer phones and assist students, parents, staff and visitors; schedule new students for orientation; schedule counselor appointments; conduct intake and prepare students for counselor or advisor meetings; create or prepare students' file.

  • Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages, create appointments as appropriate. 
  • Receive, greet and direct visitors; respond to inquiries and provide information to personnel, students, parents and the general public related to office, department or program activities, policies and procedures, and general campus information. 
  • Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.  
  • Perform clerical duties in support of an assigned office including word processing, filing, copy and distributing materials; organize and coordinate office activities and communications.
  • Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies.
  • Process purchase orders, payment vouchers and invoices as assigned; maintain auditable record. 
  • Create or prepare letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proofread completed assignments. 
  • Receive, sort and distribute mail; prepare and distribute informational materials. 
  • Operate a variety of office equipment including a calculator, copier/scanner/fax machine, telephone, computer and assigned software. 
  • Schedule and arrange appointments, conferences and meetings as directed; maintain calendars; make travel arrangements as assigned.
  • Train and provide work direction to student assistants.
  • Prepare and process confidential information according to FERPA laws. 
  • Compile information and prepare and maintain records and reports related to assigned programs and activities; review and verify accuracy and completeness of documents; establish and maintain filing systems; verify and process forms and applications as needed. 
  • Input data; maintain automated records; generate computerized lists and reports as requested; review input and output data for accuracy. 
  • Assist with department planning and program review.

Any combination equivalent to: graduation from high school or GED, and two years’ general clerical experience.

  • General campus programs and functions.
  • Office administration, practices, procedures and equipment.
  • Applicable Education laws, codes, regulations, policies and procedures including FERPA.
  • Needs and sensitivities of special and disadvantaged student populations.
  • Budgeting practices, codes and procedures.
  • Record-keeping and report preparation techniques.
  • Communication skills including verbal and written.
  • Operation of a computer and assigned software.
  • Ensure compliance with variety of government regulations.
  • Train and provide work direction to student assistants.
  • Establish and maintain cooperative and effective working relationships with others.
  • Work environment with many interruptions.
  • Meet schedules and timelines.
  • Analyze situations accurately and adopt an effective course of action.

Benefits

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents.  

In addition, the District provides vacation, sick leave and paid holidays.  The employee participates in the California Public Employee Retirement System through District and employee contributions.

 

Selection Process

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee.  Videoconference interviews (in lieu of an in-person initial interview) may be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications.  Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend finalists to the Superintendent/President for a final interview.

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment

Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States.  A pre-employment physical examination may be required.

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

Cover Letter, Resume, Unofficial Transcripts