Job Details
Transcript Evaluator
Classified
11/01/2018
12/07/2018
Opened until filled

TRANSCRIPT EVALUATOR

FIRST REVIEW DECEMBER 7, 2018 - OPEN UNTIL FILLED

$41,394 to $49,427 PER YEAR

$3,449 to $4,119 PER MONTH

12 MONTHS / 40 HOURS PER WEEK POSITION

**Board Approval Pending**

 

Under the direction and supervision of the Director, Admissions & Records, this employee will perform transcript evaluations to provide counselors, academic advisors, and students with accurate and current information regarding the use of courses taken at other higher education institutions. They will also complete student degree and certificate petitions, as well as evaluate local transcripts.

  • Perform complex and technical duties involved in the evaluation of student records and transcripts.
  • Review and assess official transcripts from other educational institutions and verify acceptable accreditation and applicability.
  • Evaluate student academic records in compliance with the California Education Code, Title 5, Board Policy, Administrative Regulations and College Catalog.
  • Calculate students’ number of transferrable and/or degree applicable units and grade point average. May be expected to explain basis of evaluations made and provide information to students and staff on evaluations and college requirements.
  • Review high school transcripts for applicable credit.
  • Evaluate academic equivalencies and may post credit earned at other institutions to College of the Siskiyous academic records.
  • Process non-traditional credit requests that include advanced placement and course challenges. Process credit by examination grades.  
  • Apply units to be transferred to college records from external examinations and military experience.
  • Determine equivalency of courses taken at other colleges and institutions; verify level, content, unit value and grading system from catalogs or through correspondence with other institutions.
  • Assist with evaluation of graduation petitions for Associate of Arts, Associate of Science, Associate for Transfer degrees, as well as general education (CSUGE and IGETC) requirements, and certificate petitions. Analyze potential discrepancies or inconsistencies identified while evaluating degree petitions.
  • Enter course waiver/substitution petition information into degree audit system.
  • Research predetermined articulation agreements and state guidelines for course comparability.
  • Work with counselors and/or Admissions Office to ensure that proper and consistent application of course equivalencies are being made for prerequisite purposes.
  • Apply approved college course substitutions, curricular exceptions, and non-traditional education credit based on district policy.
  • Perform other related duties.
  • Assist with compiling and maintaining graduation lists each semester with accompanying demographic, status and honor reports.
  1. Associates Degree from a regionally accredited college or university.
  2. Experience with the use of a variety of computer software to track and monitor data.

DESIRED QUALIFICATIONS

  1. Earned Bachelor’s degree from a regionally accredited college or university.
  2. Two years of experience in an admission/student enrollment function in a community college environment.
  3. Experience with increasing responsibility, preferably in educational enrollment services.
  4. Knowledge of or experience using a integrated Student Information System, preferably Banner/Ellucian.
  5. Knowledge of or familiarity with policies and procedures related to higher education credit evaluation.
  • General knowledge of college or university transcript procedures, grading systems, and course equivalencies.
  • Understanding of accredited institutions. 
  • Admissions and Records rules, regulations, policies and procedures.
  • Community college courses, curriculum, graduation and transfer requirements.
  • College and universities general education requirements.
  • Prerequisites for College of the Siskiyous courses.
  • Knowledge of ASSIST, CollegeSource, and Transfer Evaluation System (TES).
  • Knowledge of the procedures and methods involved in the evaluation of student records and transcripts.
  • A working knowledge of the content, layout, and codes used by colleges in catalogs, course descriptions and course numbering systems.
  • Student Information System data entry.
  • Operation of computer equipment and various software programs including student information systems, word processing, database management, spreadsheet computer applications software, electronic mail and the Internet.
  • Recordkeeping principles and practices for both electronic and paper systems.
  • Oral and written communication skills.
  • Knowledge of proper English usage, including spelling, grammar, and punctuation in order to compose items such as correspondence and/or reports.
  • Interpret and explain rules, regulations, procedures, policies and catalogs regarding student registration, transcript evaluation, graduation, degree and transfer requirements.
  • Maintain confidentiality of information.
  • Organize work, set priorities, meet critical deadlines and follow up on assignments.
  • Understand and follow oral and written directions.
  • Create and produce correspondence and reports.
  • Utilize a computer to input data, maintain automated records and generate reports.
  • Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

Benefits

The District offers a competitive benefits package including medical, dental and vision coverage to employees and qualified dependents. 

 

In addition, the District provides vacation, sick leave and paid holidays.  The employee participates in the CalPERS through District and employee contributions.

Selection Process

After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee.  At the discretion of the District, videoconference interviews (in lieu of an in-person initial interview) may be offered.  Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications.  Meeting the minimum qualifications does not guarantee an interview.  The Search Committee will recommend a slate of finalists to the Superintendent/President for a final interview.

 

The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

 

Conditions of Employment

Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States.  A pre-employment physical examination may be required.

 

Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.

 

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation.

 

College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

 

Environment
• Office environment
• Minimal interruptions
• Infrequently driving a vehicle to conduct work
Physical Demands
• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information
• Sitting or standing for extended periods of time
• Seeing to read a variety of materials
• Bending at the waist, kneeling or crouching to file materials
• Reaching overhead, above the shoulders and horizontal to reach materials
Cover Letter, Resume, Unofficial Transcripts